To Do List
This list has two purposes; first a practical list of what needs to be done. Secondly it demonstrates the amount of work that goes into these events. It might explain why so many good events don't get off the ground.
Apply for road closure
Risk assessment
Public Liability insurance application
Identify road closure signs
Pick up road closure signs
Drop off road closure signs
Signage for road closure signs
Write to street residents
Liaise with Hertford Castle
Apply for Temporary Event Notice
Arrange end of road security
Confirm end of road security
Search for stallholders
Arrange payments
Confirm stallholders
Write stall plan
Source gazebos
Source tables (Castle Hall)
Source chairs
Search for entertainers
Confirm entertainers
Sell advertising space on flyer
Design flyer
Arrange flyer printing
Collect flyers
Arrange team for flyer distribution
Post flyers
Write website
Update website
Arrange publicity
Write press releases
Arrange radio interviews
Arrange newspaper interviews
Ask for books for book stall
Ask for bric-a-brac
Arrange collection
Store books and bric-a-brac
Arrange transport
Ask for sponsors
Negotiate payment from sponsors
Construct sponsors' displays
Arrange advertising signage
Pick up signs
Construct signs
Arrange refuse bins
Recruit helpers for the event
Source money boxes
Arrange floats
Search for refreshment suppliers
Conform refreshment stallholders
Source food and discounts
Pick up and store food in advance
Pick up food on morning of event
Collect additional food as required
Source charcoal for barbecue
Set up and light barbecue
Police street
Manage the event
Collect money
Secure money
Clear up refuse during the event
Sweep the street after the event
Bank money
Undertake post-event interviews
Complete accounts